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Rebuilt 2026-10-09.
US Cover Letter Best Practices
Customize Every Time
Tailor each letter to the specific role and company; a generic letter is obvious to recruiters.
Show, Don't Tell
Use specific examples and quantifiable achievements to demonstrate your skills.
One Page Max
Keep the letter to a single page — recruiters skim, so make every sentence earn its place.
Address the Hiring Manager
Use "Dear Hiring Manager" if you don't know the name. Research it if possible.
Match the Job Description
Mirror keywords and requirements from the job posting to pass ATS filters.
Strong Opening & Closing
Start with enthusiasm for the role, end with a confident call to action.
Proofread Thoroughly
Typos and grammar errors are the #1 reason cover letters get rejected.
Save as PDF
Always submit your cover letter as a PDF unless the employer requests another format.
How This Cover Letter Generator Works
This free tool turns a few details about you and the job into a complete, professionally worded cover letter. You enter the job title, the company, your key skills, a short summary of your experience and the tone you prefer, and the generator drafts a letter you can copy straight into an application. No account is needed and nothing you type is stored on the page.
Three tones are available. Professional suits most corporate, finance and public-sector roles. Enthusiastic works well for customer-facing and creative positions where energy matters. Concise is best when the employer asks for a short letter or a brief email introduction. Match the tone to the company's own writing style.
Cover Letter Structure Step by Step
Every strong cover letter follows the same skeleton. The header carries your name and contact details. The greeting addresses the hiring manager by name whenever you can find it, and uses "Dear Hiring Manager" when you cannot. The opening paragraph states the role you are applying for and one specific reason you want it. The body — one or two short paragraphs — proves your fit with concrete examples and measurable results.
The closing paragraph restates your interest, thanks the reader for their time and invites the next step. Finish with a simple sign-off such as "Sincerely" followed by your name. Keep the whole letter to a single page, use the same font as your CV, and export it as a PDF before you submit.
Common Cover Letter Mistakes
The most common mistakes are easy to avoid once you know them. Reusing the same generic letter for every application is the fastest way to be rejected, because recruiters recognise boilerplate immediately. Copying sentences straight from the job description reads as filler rather than evidence, and listing skills without examples tells the hiring manager nothing.
Spelling and grammar errors still top the list of reasons letters are discarded, so proofread carefully or read the letter aloud. Avoid overlong paragraphs and claims you cannot back up, and never send a letter that names the wrong company — it is the single most damaging mistake and the easiest to catch if you re-read before sending.